Facilities
San Leandro's Recreation and Human Services Department and Library offer a variety of parks, pools, and community rooms for public programs that are also available for rent by residents and non-residents of San Leandro. Insurance requirements and regulations may vary by facility.
For information about recreation facilities, call 510-577-3462
For information about library facilities, call 510-577-3981
- Marina Community Center
- Senior Community Center
- Surlene Grant Community Meeting Room
- Library Meeting Rooms
Rooms Available for Rent:
- Multipurpose Rooms
- Patio Room
- Titan Auditorium
- Thunderbolt Room
Address:
15301 Wicks Boulevard
San Leandro, CA 94579
(510) 577-6080
Facility Hours:
The Facility is open 7 days a week for scheduled events and activities.
Customer Service Hours:
Monday through Friday 11:30AM to 7:00PM
Saturdays 10AM to 2PM
CLOSED Sundays
Rooms Available for Rent:
- Arts and Crafts Room
- Health and Fitness Room
- Meeting Rooms
- Main Hall B
Address:
13909 E. 14th Street
San Leandro, CA 94578
(510) 577-3462
Facility Hours:
The Facility is open 7 days a week for scheduled events and activities.
Customer Service Hours:
Monday through Friday 8:30AM to 5:00PM
CLOSED Saturdays and Sundays
Rooms Available for Rent:
- SGC Meeting Room - holds 96 people, for business meetings and trainings only
Address:
999 East 14th Street,
San Leandro, CA 94577
For More Info: Contact 510-577-6081
Facility Hours:
Monday – Friday, 8am – 6pm
Rental Application
The San Leandro Public Main Library has a limited number of meeting rooms available for rental
- Library Meeting Room Reservation
- The rooms available for reservations are the Lecture Hall, Karp Room, and the Estudillo Room.
- Reservation requests must be during the Main Library’s current hours of operation: Mondays, Tuesdays, Wednesdays, and Thursdays 10:00 AM to 8:00 PM, and Saturdays from 10:00 AM to 5:00 PM.
- Reservations dates must fall between August 2022 through December 2022.
- Masks are mandatory.
For questions and inquiries please contact our Customer Service Line at 510-577-3462
Facility Reservation Procedure (PDF)
Facility Reservation Procedure
Call (510) 577 - 3462 for reservation inquiries.
AVAILABILITY
- Select a facility and room. Call (510) 577-3462 or go online to www.sanleandrorec.org to check availability.
RESERVATION APPLICATION
- Reservation applications are accepted up to a year in advance on a first come, first served basis.
- Applications must be completed and signed by the person responsible for the rental. Renter must be (21) years of age.
- Proof of residency or non-profit status is required at the time of booking to be eligible for the discounted rates.
- Applications submitted less than 30 days prior to an event date are subject to approval from the Facility Supervisor.
RENTAL TIME
- Rentals must conclude by 10:00pm, and the facility must be cleaned and vacated no later than 11:00pm. No rentals will be scheduled prior to 7:00am.
- Rental time must include all time needed for set-up (decoration, caterer, equipment drop off, etc.) and clean-up which is the responsibility of the Permit Holder. Rental hours must be consecutive. Hourly rates are not prorated for increments of less than one hour.
- A 6-hour minimum is required in the Main Hall (Entire, A, or B) and Titan Auditorium during peak hours (Fridays after5:00pm, and all day Saturdays and Sundays).
- Changes made to reservations within 30 days of the rental date will be charged a $25 administrative fee. All changes to existing reservations must be made at least 14 days in advance and require approval of the Facility Supervisor.
- Reservations that exceed the scheduled rental time will be billed at twice the hourly rental rate for the additional time. This fee will not be prorated for portions of an hour used.
DEPOSIT
- A refundable damage deposit ($650 Titan/Main Hall (Entire)/Main Hall A/Main Hall B; $150 for all other rooms) is required at the time of application submittal.
- The Permit Holder is responsible for any and all damage, loss or extensive clean-up to the equipment or facility. If the charges exceed the deposit, the Permit Holder will be required to pay additional fees to cover the balance.
- The Permit Holder is responsible for the conduct of their guests. Disruptive behavior on the part of the Permit Holder or any event attendees may result in the loss of the damage deposit.
- Costs related to Police or Fire response due to a public safety intervention will result in loss of the damage deposit. The Permit Holder is responsible for false alarms caused by unsupervised children/guests or any “prank” use of the fire alarm.
- Deposits will be refunded by the Finance Department assuming no damages or additional fees were incurred. Deposits paid by cash or check will be refunded as a check issued to the Permit Holder and mailed to the address indicated on the original application within 30 days of the rental.
SECURITY
- Security is required for all social events held in the Titan Auditorium/Main Hall (Entire, A, or B) and will incur an additional charge.
- Security is arranged by the City of San Leandro Recreation and Human Services Department. Security is required from the start time of the event through the conclusion of the event clean-up.
RENTAL FEES
- For detailed information and rental rates please refer to Facility Rental Rate Sheet.
- All fees are due 30 days prior to the reservation date. Reservations made within 30 days of the reservation date, after approval from the Facility Supervisor, must be paid in full at the time of reservation.
- Payments may be made by cash, check, or credit card. Please make checks payable to the City of San Leandro. Checks will not be accepted within 30 days of the rental.
- Rental fees will not be refunded for any portion of reserved time not used.
INSURANCE
- Liability Insurance is required for any event with an estimated attendance of more than 99 people.
- Insurance may be obtained through a homeowner’s insurance policy or purchased through Gale’s Creek Insurance. Please visit www.sanleandro.org for more information.
- The Insurance must:
- Be General Liability coverage in the amount of $1,000,000.00
- Name the Permit Holder (as shown on the Facility Rental Application) as insured.
- Name the City of San Leandro, City of San Leandro, 835 E. 14th Street San Leandro, CA 94577, as additionally insured.
- Be received by the City no fewer than 14 days prior to the rental date.
General Facility Rules
FACILITY ROOM SET-UP DIAGRAM
- Tables and chairs are provided with rental. Facility staff will set-up tables and chairs based on the table preference and estimated attendance listed on the Facility Rental Application.
- Custom set-up requests must be submitted along with a completed Amendment Form, no fewer than 14 days prior to the rental date, and are subject to supervisor approval.
- Room maximum capacity is determined by the set-up selected.
AMENDMENT/CANCELATION POLICY
- Any changes to the original rental request as detailed on the rental application, require the Permit Holder to submit a completed Rental Amendment/Cancelation form.
AMENDMENTS:
- All amendments must be submitted at least 14 days prior to rental date, and are subject to Facility Supervisor approval.
- Amendments submitted within 30 days of the rental date are subject to a $25 administration fee.
CANCELATIONS:
- All cancelation requests must be received in writing.
- Rescheduling the date of a reservation must be done 30 days in advance of the current reservation date to avoid cancelation penalties.
- If reservation is cancelled at least 61 days prior to the rental date, the Permit Holder will receive a full refund of any de-posit and rental fees collected, minus a $25 administration fee.
- If cancelled between 60 days and 31 days prior to event, the Permit Holder forfeits the full damage deposit.
- If cancelled between 30 days and 10 days prior to event, the Permit Holder forfeits the full damage deposit and half of all fees collected.
- If cancelled less than 10 days prior to event, the renter forfeits all deposits and fees collected.
- Reservations may not be transferred, assigned, or sublet.
- The City of San Leandro reserves the rights to reschedule, relocate, or deny a request previously approved. In those cases, the renter will be given as much notice as possible, and all fees paid will be refunded.
ALCOHOL USE
- The Permit Holder must inform the Recreation and Human Services Department of intention to serve alcoholic beverages at the time of application, and submit a completed Wine and Beer Service Application.
- Beer, wine, and champagne are the only alcoholic beverages permitted. No hard liquor is permitted.
- No hard liquor is permitted.
- Food must be served when alcoholic beverages are served.
- If wine or beer is to be sold, the renter must apply for a Special Daily License with Alcoholic Beverage Control. A copy of the license must be provided to the City prior to the reservation.
- Alcohol may not be served during the set-up and clean-up.
- Alcohol may only be consumed within the reserved room. No alcohol is permitted in hallways, lobbies, or the parking lot.
EQUIPMENT, FURNITURE, AND SUPPLIES
- You must provide your own supplies (stapler, tape, scissors, etc.) and equipment (ladders with rubber feet, easels, etc.) to complete decorating and registration for your event.
- Tables and chairs are provided with rental. Facility staff will set-up tables and chairs based on the table preference and estimated attendance listed on the Facility Rental Application.
- Furniture must remain indoors. Do not stand, sit, or lie on tables.
- The City reserved the right to make any physical or furniture changes to the building.
FACILITY USE
- The Department will provide a comfortable temperature in all buildings. Buildings will not maintain temperature if doors are repeatedly opened or left standing open.
- All exits and exit signs are to be kept clear and unobstructed at all times. Use of City facilities will not be granted to a group or individual where such use would result in individual/private profit.
- Facilities are rented in as-is condition.
- Lobbies and hallways must remain clear of guests. Rental includes only the reserved rooms, not the hallways, lobbies, or parking lot. Food, beverages, furniture, decorations, etc., must remain in your rented room. No use of rooms not included on the reservation permit will be granted. Children must be supervised at all times.
- Other than service animals, animals are not permitted in the building.
KITCHEN
- The kitchen is only available for rental in conjunction with the Titan Auditorium and Main Hall (Entire)/Main Hall A/Main Hall B.
- Groups wishing to do on-site food preparation/cooking/heating must clean-up following use of the kitchen and assume all liability for damage or accidents that may occur.
- No kitchen utensils will be available for your use. The facility attendant will provide directions regarding the stove, oven, and dishwasher.
MAXIMUM CAPACITY
- Room maximum capacity is determined by the set-up selected.
- Events are limited to the maximum capacity of the selected set-up. If an event exceeds the limit, the Fire Department may be called to reduce the overcrowded conditions. Events are subject to on-site cancellation. You will be billed for all costs related to a service call for the Fire Department, and will risk losing your damage/cleaning deposit.
PARKING
- Parking is available on a first-come, first-serve basis. Parking spaces will not be reserved for your event.
RENTAL TIME
- You must enter and leave within the time specified on your agreement which includes set-up and clean-up (we recommend allowing one (1) hour for each). Events that exceed the scheduled rental time will be billed at twice the hourly rental rate for the additional time. Renters reserve and pay for a continuous time block. Renters will not receive a refund or credit for time reserved, but not used.
- Rentals must conclude by 10:00pm, and the facility must be cleaned and vacated no later than 11:00pm. All music, live or recorded, must conclude by 10:00pm.
SMOKING
- Smoking is prohibited in ALL facilities and within 20 feet of any doors or windows.
STORAGE
- Storage is not available, either before or after your event. At the conclusion of the event, all materials and supplies must be removed from the facility. The City is not responsible for items left after designated rental times.
ADVERTISING
- No advertising may be posted, petitions circulated, or solicitations or sales made in the building or on the facility grounds without written permission from the Facility Supervisor.
DECORATIONS
- Do not use confetti, glitter, sequins, rice, birdseed, or rose petals in or around the building (including patios and porches). Smoke/fog machines of any kind are not allowed in City facilities.
- Decorations may not be adhered to wall using anything other than painter’s tape. No nails, tacks, staples, duct tape, Command Strips, etc.
- Candles are not permitted.
RECYCLING
- Alameda County Waste Management Authority (ACWMA) Mandatory Recycling Ordinance 2012-01 requires recyclables to be separate from trash. This includes cardboard, newspaper, white paper, mixed recyclable paper, recyclable glass food and beverage containers, metal (aluminum and steel) food and beverage containers, PET (#1) and HDPE (#2) plastic bottles, food scraps and compostable paper. These items MUST be placed in the proper recycling receptacle.
ASBESTOS DISCLOSURE
- In 2011, the City of San Leandro had a Limited Asbestos Survey conducted and found that the Marina Community Center has asbestos-containing materials (ACM) and/or asbestos-containing construction materials (ACCM). As such, the City of San Leandro is providing you notice required by the California Health and Safety Code 25915-25919.7. Although ACMs are present, the health of occupants is not endangered. The identified materials are in good, undisturbed condition; therefore, exposure to building occupants is expected to be negligible. If these materials deteriorate over time, are damaged or disturbed (such as during renovation or demolition operations), then asbestos fibers may be released, creating a potential health hazard for building occupants, maintenance personnel, and contractors. Any identified ACM/ACCM in damaged condition should be promptly reported to the City for immediate repaired or abatement by a licensed asbestos abatement removal contractor. The Limited Asbestos Survey is available for review upon request.
- Do NOT poke holes in the ceilings or any of the exterior or interior walls of the Marina Community Center.
BBQ/OPEN FLAME DEVICES
- Cooking devices/BBQs may only be operated outdoors in designated patio areas. Oil used at event must be removed from the premises; it cannot be disposed of in City dumpsters, trash cans, or down any drains. Sterno canisters are allowed.
- Candles are not allowed.
CLEAN-UP
- You are responsible for the clean-up and condition of the facility at the end of your rental. You will be charged for damage/ abuse beyond normal wear and additional clean-up, if required. The renter’s responsibilities for clean-up include, but are not limited to:
- All food, decorations, table coverings, etc. must be removed from facility.
- All garbage cans must be emptied and trash disposed of in dumpster.
- Floor must be swept/mopped/vacuumed. Spills on carpet must be spot cleaned if necessary.
- Chairs and tables must be free of spills and debris. All toilets must be flushed and bathroom floors cleared of toilet paper and paper towels.
- All kitchen surfaces must be free of grease, food particles, and spills.
- Dishwasher must be cleaned and turned off.
- Freezer and refrigerator must be empty and cleaned