Arts & Culture Grants Program

Arts & Culture Grants Program

San Leandro Arts Commission Grants 2018-2019

Arts and culture in San Leandro inspire openness and change, reflecting its people, diverse population, history, innovation, and the beauty of its natural environment.

Emerging from a forward-thinking Arts Master Plan that was created in 2017, the San Leandro Arts Commission is launching a civic grants program to support local arts organizations and individual artists in their efforts to create a more vibrant cultural environment. The Arts Commission welcomes applications to support arts activities that engage and enrich the San Leandro community. Visual, performing, media, literary, and multidisciplinary arts activities are eligible for grant funding through this program. 

Apply as a Non-Profit Organization
Apply as an Individual Artist

(for editable .docx versions of these materials, please send a request to eengelbart@sanleandro.org)


PROGRAM OVERVIEW 

The City of San Leandro and the San Leandro Arts Commission are offering arts funding to community-based organizations located in San Leandro and for San Leandro-based individual artists beginning in 2018 through July 2019. Grants may be used to support programs and/or general operating expenses to continue the on-going activities of the grantee organization, or to support activities of individual artists.

We are seeking applications of high artistic quality with an emphasis on activities that support and celebrate the San Leandro community.

Non-profit organization-led projects will be supported with grants of up to $4,000.

Individual-led artist projects will be supported with grants of up to $2,000.

All arts and cultural activities supported by the 2018-19 Arts & Culture Grants Program must occur within the City of San Leandro and be completed by June 30, 2019. Final Reports will be due from grant recipients by July 31, 2019.


TENTATIVE* APPLICATION SCHEDULE

  • Guidelines & Applications Issued ……………………………….......September 12, 2018
  • Technical Assistance Workshop ..................……….......................October 3, 2018 (6:30 pm - 7:15 pm)
  •  (to take place in the City Council Chambers, 835 E. 14th Street)
  • Application Submission Deadline………………………….………...October 29, 2018
  • Grant Review – Panel Meeting ………………………………….......mid-November, 2018
  • Funding Recommendations sent to Arts Commission ……...........November 28, 2018
  • Announce Grant Awards ……………………………………….........week of December 3, 2018
  • Invoicing and Grant Payments ……………………………………....December, 2018
  • Last eligible funding date …………………………………………….June 30, 2019
  • Grant Reports Due ……………………………………………………July 31, 2019

* Dates referenced above are tentative and may be subject to change


ELIGIBILITY

General

  • Grant-funded activities should occur between December 1, 2018 and June 30, 2019 (the grant period).
  • Only San Leandro-based organizations or individual artists working and living in San Leandro will be considered for funding.
  • Artists must reside in San Leandro to be eligible. Proof of residency may be satisfied by providing a Rental Agreement, recent utility bill, bank statement, or similar documentation.
  • Organizations and artists that are awarded funding must maintain San Leandro residency throughout the grant period.
  • Individual Artists who are awarded funds will be required to obtain and hold a current City of San Leandro business license for the duration of the grant period.
  • Funded individual artists cannot be employed by the City of San Leandro.
  • Organizations may use a Post Office Box address in San Leandro; however, a street address is preferred. An applicant using a P.O. Box address MUST DEMONSTRATE that the organization’s activities are based in San Leandro and performed/exhibited in the City of San Leandro.
  • Only one application will be accepted per organization, per artist, and per project in the 2018-19 funding cycle.

 

WHAT WE FUND

Organizations may apply for general operating funds and project-based funds.

Some examples of funding that will be considered:

  • Funding artistic staff (salaries, wages, fees)
  • Funding operations/administrative staff (salaries, wages, fees)
  • Supporting a public presentation, production, exhibit, outdoor community celebration, arts fair or and festival
  • Arts-related supplies/materials
  • Most general operating costs
  • Rehearsal space, office rental space
  • Marketing, promotion and publicity expenses

 

WHAT WE DON’T FUND

Funds cannot be applied towards these costs or projects:

  • Activities occurring outside of San Leandro city limits Bad debt – Deficit and debt reduction (e.g., loan fees, finance charges)
  • Closed subscription series
  • Projects already funded wholly by other sources
  • Projects which are part of a post-secondary academic degree program
  • Fellowships
  • Awards
  • Social functions, parties, receptions
  • Fund-raising events (Note: Development staff funding is acceptable)
  • Tuition assistance
  • Schools (public or private) or other arts-in-education projects
  • Out-of-state travel
  • Food and beverages
  • Capital construction
  • Activities with a political or religious purpose

 

REQUIREMENTS

  • Acknowledge financial support and/or market or promote the City of San Leandro on all online and printed materials related to the funded activities.
  • Demonstrate administrative competency through planning, programming, and budgeting, as well as administering grant funds appropriately.
  • Demonstrate promotion of funded activities and evidence of attracting an audience through statistical and demographic information.
  • Provide a Final Report to the City (by July 31, 2019) that includes statistical and demographic information about the audience/community for the funded activities and the results of the project, and a budget outlining how grant funds were spent.


CRITERIA & SCORING

All applications will be reviewed based on the following criteria:

  • Overview and mission (for non-profit organization grants)
  • Artistic quality and excellence
  • History of programming or activity in San Leandro or the Bay Area
  • Management and fiscal capability (non-profit organizations)
  • Public benefit
  • Promotion and outreach plan / program
  • Accessibility or visibility to the public

 

SUBMISSION REQUIREMENTS

All completed applications must be submitted via email to eengelbart@sanleandro.org by October 29, 2018.
To request a WORD version of the application, email Eric Engelbart at eengelbart@sanleandro.org

Download an Application to Apply as a Non-Profit Organization
Download an Application to Apply as an Individual Artist

The City of San Leandro is not responsible for compatibility issues arising out of operating systems, platforms, programs or program versions.

The City has made every effort to streamline the grant process. It is estimated that completing the grant narrative, budget, and application form will take approximately 90 minutes. Another hour could be needed to gather attachments, make copies of the final application package, and submit.

 

APPLICATION DEADLINE: October 29, 2018

CONTACT WITH QUESTIONS: Eric Engelbart, City of San Leandro, eengelbart@sanleandro.org


ADDITIONAL DOCUMENTS

Arts and Culture Grant Guidelines

Non-Profit Organization Grant Application

Individual Grant Application

Public Arts Master Plan

San Leandro Public Art Main Page

Terms and Conditions of Agreement Document