Hiring Process

Hiring Process

City of San Leandro Hiring Process

The Application
You must file an on-line City application for each position for which you apply
. Read and complete the application very carefully. Fill in all required information as it relates to your qualifications. Applications that are incomplete will be eliminated from further consideration.

Describe the job experience from your background that specifically applies to the requirements of the job for which you are applying when answering the supplemental questions. You may also attach your resume and job-related certificates to the application through the City's on-line system.

After the final filing date, applications are reviewed to assess levels of training and job experience. Based on the review of applications, a limited number of candidates whose applications demonstrate the best combination of qualifications for the position will be invited to participate in the selection process. This process may include a written examination, an oral board interview, or other elements determined by the City to be appropriate.

The Examination
The job announcement indicates the type of examination and the weighting of its components. Examinations are designed for the specific job classification under recruitment and may include one or more of the following components:

  • Review of applications for minimum requirement;
  • Supplemental questionnaire;
  • Written test;
  • Writing sample;
  • Problem-solving situations;
  • Performance/demonstration or job simulation test;
  • Oral interview;
  • Assessment center.

Prior to taking an examination(s), you should prepare by doing the following:

  • Review the job announcement, supplemental questionnaire, and related materials;
  • Review your qualifications and accomplishments that relate to the position;
  • Review/update your resume;
  • Review reference materials that may aid you;
  • Review questions that could be asked of you in the interview;
  • Think positively and maintain your confidence.

The Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise the Human Resources Department before the examination process of any special need.

Examination Results
Based upon your performance in all components of the examination, you will earn an overall score. You must earn a qualifying (passing) score to have your name placed on the employment list. Ranking on the list is determined by the order of final qualifying scores.

You will receive written notification of your status. If the examination is continuous (see the job announcement), a candidate's place on the employment list may change when future applicants are tested and added to the employment list.

Employment List and Certification
Employment lists usually remain in effect for a period of one year; however, lists may be extended for longer periods when it is in the City's interest.

The City uses the "rule of three" in certifying names for hiring. The "rule of three" means that the names in the top three ranks are made available to the hiring department for selection to fill a vacancy. The specific number of names will be determined by the number of persons, including those with tied scores, who place in the top three ranks on the employment list. If you are among these, you may be contacted by the hiring department for an interview.

For management positions, the entire employment list is certified to the hiring department. An appointment may be made from any rank on the list.

If your name is certified and you are not appointed to the position, you will maintain your place or move up on the list as others are appointed. Your name will be resubmitted as more vacancies occur. If your name is certified three times and you are not hired, you name may be removed from the list.

Conviction Records
If you have been convicted of any violation of the law, excluding minor traffic violations (or if a trial is pending) you must indicate that on your application. This does not automatically disqualify you. Each case is evaluated on an individual basis dependent upon the requirements of the position. However, you may be asked to provide additional information.

New employees are fingerprinted and photographed.

Medical Examination
Before appointment, some positions require that you pass a City-paid medical examination, based on the physical requirements of the position. At the time of the medical examination, you must meed the physical requirements necessary for the successful performance of job duties.

You are strongly urged not to resign your present position until after successful completion of the medical examination.

The probationary period is an important part of the selection process and is used to closely observe the employee's work performance and conduct for success or failure in meeting job standards. The probationary period is generally twelve months but may vary by position. An employee may be terminated at any time during the probationary position.

Additional Information on the Examination Process

Written Tests -
For some positions, a written test is used to assess required job knowledge, skills and abilities. Information on test subject matter is included the job announcement.

Written tests may include multiple choice, fill in, true/false items, schematics and diagrams, and reading comprehension selections. The City does not offer practice tests; however, a variety of test booklets are available in libraries and bookstores.

Performance/Demonstration/Simulation Tests - A performance/demonstration test is required of some positions. These may consist of a typing test, use and identification of tools and equipment, lifting heavy equipment, handling a firearm, jumping over hurdles, and following verbal and/or written directions. A simulated exercise may include a role play interacting with customers, developing a plan of action, or making a presentation to a group.

Personal Qualifications Appraisal Interview - Most City examinations include a personal interview. The purpose of the Personal Qualifications Appraisal Interview is to explore and evaluate the extent to which your knowledge, work experience, education, and personal characteristics match those that are needed for the job for which you are applying.

Interview questions cover a variety of subject matters related to the job. Interviewers will ask you questions designed to show your ability to perform the job. If you are applying for an Administrative Assistant position, you may be asked about your experience performing office duties, or if you are applying for Engineering Aide, you may be asked mathematic calculations or drafting questions used in preparing construction documents.

A panel of two or three individuals who are subject matter experts will evaluate your overall qualifications based on your application materials and the knowledge, skills and abilities that you demonstrate in the interview. The members of the panel are usually individuals from nearby cities where their job is to supervise or manage the kind of work for which you are applying. They know the job requirements and are able to evaluate your qualifications for the job and determine your final ranking for the employment list.

Interviews generally last for approximately thirty minutes except for supervisory and management positions which may last from forty five minutes to an hour. A written exercise may be included as a party of the interview process.

Prepare for the interview in advance. The following is a guide to assist you in preparing for an interview:

  • Review the job description and requirements in the job announcement and your background as it relates to the position;
  • Review technical materials, laws or other pertinent job information;
  • Prepare to present your qualifications to the panel.  Your job is to demonstrate your abilities to the panel;
  • Relax and act naturally.  You will present your qualifications better if you are relaxed;
  • Listen carefully when you are asked a question, be sure you understand the question, then answer as correctly and honestly as you can.

Good luck!